Once the funds are available in your child’s account (ie: the club has started / completed their community service hours), the following steps should be adhered to. If you are not sure whether the club has started their community service hours yet, please contact the regional director / manager for this information.

i. Fill out a Check Request Form (please make copies as needed).

ii. Itemize your expenses in the categories provided on the form.

iii. Attach copies of bills, receipts, checks, etc. to the check request form.

iv. Total the amount to be reimbursed and mail the form to:

Sparrow Clubs USA, Accounting Department,
906 NE Greenwood Avenue, Suite #2, Bend, OR 97701.

v. If there are sufficient funds in your child’s account, you should receive a check for your request within 7-10 days (depending on the postal service).

vi. Disbursement checks will be issued in the name of the Sparrow parent on this application, unless payment is made directly to a service provider.

vii. Checks are made payable directly to service providers when your family is in receipt of SSI or Medicaid – in this way, Sparrow cash is not counted as direct income by these entities).

viii. Sparrow Clubs accepts only one check request per month, for each Sparrow family. Should an unforeseen emergency arise, please contact the regional director / manager.

ix. Sparrow Clubs may deny or seek additional information for questionable check requests, to preserve the spirit and integrity of kids-helping-kids funds.

x. If, after your child’s and family’s needs have been met, and there are funds left over, you can decide whether to designate the remaining funds to program costs at Sparrow Clubs, or to another Sparrow Child’s account.